The Council for Learning Resources in Colleges (CoLRiC) complies with the GDPR. Our Data Protection Officer (DPO) is Corinne Walker. Contact details are at the end of this document. We ensure that your personal data is processed fairly and lawfully, is accurate, is kept secure and is retained for no longer than is necessary.
The categories of information that we collect, process and hold include:
- College name
- College address (inc. web address)
- College type & region
- Full name & job title of lead manager
- Membership status
We collect and use this information
- to enable the development of a comprehensive picture of the membership
- to inform the development of members services
- to assist in the running of CoLRiC
The collection of this information benefits CoLRiC and its members by
- enabling development of a comprehensive picture of the membership
- informing the development of services for members
- allowing better financial modelling and planning
The lawful basis on which we process this information
Our legal basis for processing the data is the performance of a contract to manage and administer your membership of CoLRiC and to deliver member benefits to you; as well as a legitimate interest in keeping an appropriate record of any communications entered into with members and in keeping up to date member records. We shall continue to hold and process your information until the contract between us ends or is terminated under any contract terms.
Collecting this information
Whilst the majority of information you provide to us is given on a voluntary basis, in order to comply with data protection legislation, we will inform you whether you are required to provide certain information to us or if you have a choice in this.
Storing this information
We hold this data securely for the duration of the membership of CoLRiC. We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.
What will we do with the information you provide to us?
Data we hold will be used confidentially, and to help us run our services and keep you informed – for example, to collect subscriptions, email out newsletters, surveys and reports and let you know about conferences and events; or to fulfil legal or regulatory requirements if necessary. We will use the other information you provide to represent the sector, e.g. to compile sector demographics – you would never be identifiable individually, but such information enables us to more effectively advocate for the sector.
Who we share this information with
We will not give information about you to anyone outside CoLRiC without your consent unless the law allows us to.
Personal data will not be retained by CoLRiC for any longer than necessary in relation to the purposes for which they were collected.
Access to your information and correction
You have the right to request a copy of the information that we hold about you. If you would like a copy of your personal information, please contact our Data Protection Officer (DPO), Corinne Walker firstname.lastname@example.org
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.
You also have the right to:
- object to processing of personal data that is likely to cause, or is causing, damage or distress
- prevent processing for the purpose of direct marketing
- object to decisions being taken by automated means
- in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
- claim compensation for damages caused by a breach of the Data Protection regulations
If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/
Withdrawal of consent
The lawful basis upon which CoLRiC processes personal data is that it is necessary in order to enable it to perform tasks carried out in the public interest.
Where CoLRiC processes personal data solely on the basis that you have consented to the processing, you will have the right to withdraw that consent.
If you would like to discuss anything in this privacy notice, please contact:
Data Protection Officer, Corinne Walker
83 Ducie Street